Now accepting Nominations for the CLA Executive and Directors for the 2019-2021 term
Pursuant to the Constitution and By-Laws of the Criminal Lawyers’ Association, I am pleased to inform all voting members that an election will be held this fall for the Executive and Directors of our Association for the 2019-2021 term. Members can access the By-Laws on the CLA website in the members only section.
Note – All current eligible CLA voting members are encouraged to review their CLA membership profile to ensure all details are accurate to assist in voting starting October 13. Please review membership profile for your region and email address. For the Women’s VP/Director positions, only eligible voting members that have identified as female in their membership record can vote for these positions. Please review your membership profile to make sure all is current and accurate.
- August 1, 2019 – Call for Nominations Opens
- October 1, 2019 5 p.m. – Nomination deadline
- October 13, 2019 – Voting Ballots Issued
- November 14, 2019 6 p.m. – Voting Closes
- November 15, 2019 – Annual General Meeting
Nominations will be for a specific position, will be in writing and will be signed by any two nominators who are FULL (ACTIVE) members of the Association in good standing and also by the member accepting the nomination (sample nomination form attached). No person may be nominated for more than one position either as a Director or an Officer of the Association. Full time employees of Legal Aid Ontario, or Board Members of Legal Aid Ontario are not permitted to seek candidacy for, nor serve on, the Executive of the Association.
DATES FOR NOMINATIONS
Nominations will open on August 1, 2019 and may be mailed, faxed, emailed or delivered to the Association office. Nominations must be received by 5 p.m., October 1, 2019, at which time nominations will close.
DATE FOR ELECTION
Ballots will be emailed by October 13, 2019. Voting will be conducted online with the final deadline to vote being 6 p.m., November 14, 2019. For members with no email address on file, a voting ballot will be sent via Canada Post. The board will be asked to appoint scrutineers to supervision counting of paper ballots (if any). These completed ballots must be received in the Association office by 6 p.m., November 14, 2019.
Based on member feedback the current CLA Board has put in place protocols to ensure transparency with the election process. The following guidelines are provided:
- To foster nomination submissions during the call for nominations process, a list of nominations received will be made available to members on September 12 September 19 and at 5 p.m., September 26, 2019. Click here to view nominations received as of September 30 at 5 p.m.
- Current Directors’ attendance records and voting records are available within the board meeting minutes posted on the CLA website. A summary log of Directors meeting attendance records for the 2017-2019 will be posted on the CLA website by August 31, 2019.
- The member’s office mailing address and email address on file with the CLA office, as at this date, dictates the region of the member for nomination and voting purposes.
- Members will receive either an electronic voting ballot (for those with an email address on file with the office) or a paper ballot.
- Voting tabulation results will remain confidential until announced at the Annual General meeting.
- Electronic voting tabulation will be considered final after the voting deadline.
- The Board appoints two scrutineers who oversee the counting of physical ballots (if any). Final vote counts are reviewed by the scrutineers and signed.
- Paper ballots (if any) will be held by the CLA office for a period of up to 30 days following the election after which they are destroyed.
- Candidates who wish to challenge the vote count can submit a formal request for a recount within 10 days following the annual meeting. Upon receipt the ballots will be re-counted in the presence of the candidates.
- Post election, calls for the individual vote count will be disclosed, upon request, to the candidate(s) for the position to which they were seeking election, with the warranty that the candidate(s) will keep these results confidential.
- Member who join after October 12, 2019 will not be eligible to vote.
The CLA Board is a working board. As such Directors will be expected to take on work to advance the interests of the association and its members. Candidates seeking nomination should familiarize themselves with the following position descriptions.
President – The President presides at all meetings of the members of the Association. The President shall make all public statements in regard to the Criminal Lawyers’ Association policy and positions or delegate a member of the Executive to do so. The President frequently attends meetings with key stakeholders and sits on various committees representing the association. The role of President is a significant commitment often exceeding 10 hours per week. As permitted under our By-laws, the President shall receive an honourarium currently valued at $36,000.00 per fiscal year in office. The rate is reviewed on a bi-annual basis to coincide with the Association’s budget process.
Vice President – The Vice Presidents assist the President and other Directors in executing the duties of their office. The Vice Presidents will be expected to participate in various CLA Committees and serve as representatives on external committees.
Women’s Vice President – In addition to the responsibilities listed for the Vice President above, the Women’s Vice President will also be expected to advance the interests of women members in accordance with the Women’s Committee terms of reference.
Treasurer – The Treasurer is responsible for supervision of the financial activities and transactions of the association. Working with the Association’s management company they will oversee financial reporting, budgeting and expense approval.
Secretary/Assistant Secretary – These two officers shall oversee the recording of all facts and minutes of all proceedings of the association and are responsible for ensuring activities coincide with By-law provisions.
Regional Directors – These Directors assume responsibility for the following:
- Maintaining contact with the local association and ensuring that there are lines of communication between the local association and the CLA governing body
- Maintaining a presence on local stakeholder committees, such as bench and bar or courthouse committees
- Maintaining a presence on local domestic violence court committees
- Reporting to the CLA governing body any issues of concern to local members and reporting any CLA initiatives which may affect local associations or local members
- Representing the CLA as requested at local events
- Encouraging and maintaining membership by:
- Following up with lapsed members and report findings to Executive Director
- Assisting in co-ordinating local events for members and encouraging new members to join
- Assisting applicants in seeking support for their membership
- Maintaining contact and liaising with local law schools
- Assisting members who wish to file complaints against judiciary, justices of the peace or crown attorneys by ordering transcripts and forwarding those complaints to the Executive
- Attending monthly board meetings, either in person or by telephone.
If questions arise about the election, please contact the CLA office. Please submit your nominations in good time to avoid any difficulties.
Yours very truly,